Minutes
Minutes should reflect what was done, not what was said and should reflect Board business decisions, not discussions or opinions.
UWC = Unanimous Written Consent by the Board (no meeting)
2021 Jun-10-Annual Jun-10-Officers Jul-7-Special Jul-15 Aug-2-UWC Disclaimer Minutes for Sep-16 Dec 14-UWC-Insurance
2020 Jul 16 2020-Nov-19
2019 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 April May June July August
2015 2015-01-22 2015-02-22 2015-03-19 2015-04-15 2015-05-21
2014 2014-04-29-Annual 2014-05-27 2014-08-26 2014-09-30
2013 2013-01-17 2013-02-28 2013-03-28 2013-04-18 2013-06-13 2013-07-18 2013-08-15 2013-10-24 2013-11-15 2013-12-15
2012 2012-02-16 2012-03-31 2012-05-03 2012-06-28 2012-08-02 2012-08-30 2012-09-20 2012-10-18
2011 2011-01-13 2011-02-17 2011-03-17 2011-03-19-annual 2011-04-21 2011-05-19 2011-06-23 2011-07-21 2011-08-18 2011-09-15 2011-10-20 2011-11-30
2010 2010-01-21-Agenda 2010-02-18 2010-03-18 2010-04-08-annual 2010-04-22 2010-05-20 2010-08-19 2010-09-16 2010-10-21 2010-11-18 2010-12-16
2009 2009-01-15 2009-02-21-Annual 2009-03-17 2009-04-07 2009-05-21 2009-06-18 2009-07-16 2009-08-20 2009-09-17 2009-10-15 2009-11-19 2009-12-10
2008 2008-01-24 2008-02-24-Annual 2008-03-20 2008-04-17 2008-05-15 2008-06-19 2008-07-17 2008-08-21 2008-09-18 2008-11-20 2008-12-18
2007 2007-02-22 2007-02-25-Annual 2007-03-15 2007-04-26 2007-05-17 2007-06-21 2007-07-19 2007-08-30 2007-09-20 2007-10-25 2007-11-15 2007-12-13
2006
2005 2005-04-21 2005-05-19 2005-06-15 2005-08-18
2004 2004-01-15 2004-02-19 2004-03-28-Annual 2004-04-15 2004-05-20 2004-06-17 2004-07-15 2004-08-26
2003 2003-01-16 2003-04-24 2003-05-15 2003-06-18 2003-08-20
2002 2002-05-15 2002-06-19 2002-07-17 2002-08-21
2001 2001-02-15 2001-03-25-Annual 2001-07-26 2001-08-16 2001-09-20 2001-11-15
2000 2000-01-20 2001-02-15
1999 1999-06-17 1999-07-15 1999-08-19 1999-09-16 1999-10-21
There is no statement in the Governing Documents regarding minutes. Below are several statements from the WASHINGTON NONPROFIT HANDBOOK
Page 30: “The secretary is responsible for maintaining corporate records. The secretary ensures that accurate meeting minutes are recorded and retained, and that notices are duly given in accordance with the provisions of the bylaws.”
Also on page 30:
Minutes and Other Corporate Records
A nonprofit corporation should keep a written record of all members (if the corporation has members), board, and committee meetings. Such record is kept in the form of minutes. Minutes to a meeting should include the following:
• Identification of the group that is meeting;
• Date of the meeting;
• List of those individuals present;
• Description of items discussed, and action taken on each item (including the wording of the motion or resolution adopted). If there is a conflict of interest with respect to an item, the procedure for a conflict of interest should be followed and recorded. See Chapter 8 for a discussion of a conflict-of-interest policy.
Optional items include a list of those absent and/or excused; a summary of the discussion that occurred with respect to each item; information regarding a vote on an item (number in favor, opposed, abstentions), identification of the individuals making and seconding motions or resolutions, and copies of motions and resolutions that failed to pass.
After the meeting, the minutes should be prepared from the notes or recordings taken at the meeting. The draft minutes are then presented at the next meeting of the group for review and approval at the meeting. Some organizations send draft minutes out to the group prior to the meeting for review. Any corrections or revisions to the minutes made by the group at the meeting should be reflected in the minutes as adopted by the group.